Job Description

Job Description

Job Description

Senior Accounts Receivable Admin
Location: Worcester, MA
Duration: Temp-Perm
Shift: M-F 8am-4:30pm
Notes from Intake:

·         100% on-site

·         Should be strong in cash apps, credit card processing, invoicing, credit review, collections, some basic accounting.  Little reporting or analysis is required other than what is needed for new accounts or reconciliation activities.  Must be detail-oriented, organized, and have strong customer service skills.

JOB SUMMARY:
The Accounts Receivable Administrator assists with the daily business processes pertaining to the Credit and Accounts Receivable area of the business.

DUTIES/RESPONSIBILITIES:
The requirements listed below are representative of the essential duties required:

• Downloads daily bank activity reports.
• Cash Application of bank wires, ACH payments, Checks and Credit Card payments.
• Cafeteria cash box count and configuration for the next business day.
• Daily invoice system processing and email/mailing of invoices.
• Prepares weekly manual bank deposit of cash and posts in system.
• Analyzes customer accounts and the release of pending orders.
• Handles collection calls/emails and correspondence with customers to resolve past due issues and/or pending order questions.
• Reconciles customer accounts.
• Processes credits to customer accounts.
• Requests trade references.
• Requests Dun and Bradstreet reports for customer evaluation
• Other duties as required.

LEVEL OF RESPONSIBILITY:

• Employee works under general supervision.
• Employee makes decisions within clearly prescribed areas referring matters that fall outside that area to others.
• Employee recommends actions and alternatives to supervisor.

SUPERVISORY RESPONSIBILITIES:

• None.

REQUIRED SKILLS/ABILITIES:

• Analytical and organizational skills.
• Time management skills and the ability to work in a fast paced environment.
• Ability to meet deadlines throughout the business day.
• Ability to converse with various internal departments to accomplish business objectives.
• Strong communication skills written/verbal.
• Proficient in the use of Microsoft Excel, Word & Outlook.
• Comfortable working with various computer system programs and bank software.
• Experience with the use of Microsoft Dynamics Great Plains highly desirable.

EDUCATION AND EXPERIENCE:

• Bachelor’s degree and/or equivalent work experience.
• 1-3 years of experience preferred.

·         Basic, introductory on-the-job training.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS:
The work environment characteristics described here are representative of those encountered while performing the essential functions of this job.
Physical Demands/Efforts

·         Prolonged periods sitting at a desk and working on a computer.

·         Must be able to lift to 15 pounds at times.

·         Little or no physical exertion.

Mental & Visual Demands

• Moderate concentration to effectively execute moderately complex tasks.

Job Tags

Permanent employment, Temporary work, Work experience placement, Shift work

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