Job Description

Office Assistant

The Office Assistant will complete administrative support duties including answering telephones, routing calls, taking messages, greeting visitors, handling correspondence and assisting with intake. In general, the Office Assistant works to keep the school running efficiently by keeping everything organized and handling tasks in a time-sensitive manner. Since the Office Assistant deals extensively with the public, he or she must be diplomatic, courteous and helpful. The Office Assistant puts visitors at ease and/or deal with complaints with a smile. It is imperative that the Office Assistant maintains strict confidentiality.

Responsibilities:

• Provide excellent support and service to all visitors, including managing incoming phone inquiries, directing calls, and offering comprehensive registration information both in person and over the phone
• Assisting in supplies requests for teachers and staff. Confirms received orders and or assists with follow-up calls on purchase orders, invoices, etc.
• Provide support in managing the student parking lottery process
• Support the distribution of elevator cards for student with needs
• Provides copying, scanning, and distribution of documents in support of academic staff and instructional activities
• Supports student graduation activities, as assigned
• Respond to changing situations in a flexible manner to meet current needs, such as re-prioritizing work as necessary
• Respond to routine and administrative inquiries
• Other duties as assigned

Qualifications:

• High school diploma or equivalent and 1 year of experience in an administrative capacity or appropriate combination of education and experience
• Effective English communication skills
• Demonstrates ability to work as a team player and to function effectively under pressure
• Knowledge and experience using Windows, Internet Explorer and Microsoft Applications including Word, Excel, PowerPoint, and Microsoft Outlook
• Knowledge of office practices, procedures and techniques; spelling, vocabulary, math and grammar skills appropriate to the level of the position
• Strong customer service in a diverse environment
• Ability to fluently speak a foreign language is preferred (Spanish/Amharic)
• Ability to interact with populations of diverse cultural, social and economic background
• Deep commitment to CRIPCS's core values and Diversity, Equity, Inclusion, and Belonging (DEIB) and ability to model those values in relationships with colleagues and partners.
• Must be able to provide proof of completed COVID-19 vaccination
• To ensure that you understand the school's commitment to our work and the expectations of all school community members in advancing Diversity, Equity, Inclusion, and Belonging work. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Salary ranges from 21.53 to $26.44 an hour based on experience.

Schedule:

Monday-Thursday: 8:00 AM - 1:00 PM and 4:00 PM - 9:00 PM (Split Shift)

Even if you don't feel that all of the requested qualifications aren't your current strengths, we still welcome you to apply. We invite all candidates of diverse backgrounds to apply.

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