Job Information
Date Opened 06/18/2026
Job Category Accounting/Bookkeeping
Work Schedule Monday - Friday: Between 9:00am - 5:00pm - Eastern Standard Time (EST)
Hours Per Day Part Time 4 hours per day
City Woodbury
State/Province New York
Country United States
Zip/Postal Code 11797
Client Location USA
Work Location Home Based - Philippines
Job Type Part time
Industry Real Estate
Client Information
The Company operates a podiatric services practice supporting patients across a regional area, while also managing a portfolio of commercial properties with multiple tenants across several buildings.
Job Description
Managing QuickBooks and banking processes, including downloading and uploading bank and credit card statements
Accurately categorizing transactions in line with the chart of accounts
Performing weekly bank and credit card reconciliations
Maintaining clean, accurate, and audit-ready financial records
Entering and reconciling rent rolls and tenant billing data from RIS into QuickBooks
Tracking tenant payments and deposits
Recording vendor invoices related to property operations
Assisting in preparing monthly property financial summaries
Contacting tenants with overdue payments and following up as needed
Flagging tenants approaching lease end dates
Recording operating expenses and vendor bills for the podiatry practice
Scheduling and processing bill payments in line with approval protocols
Maintaining organized digital filing of receipts and supporting documents
Assisting with preparation of monthly practice financial reports
Preparing draft profit and loss statements and balance sheets for review
Communicating with the in-house bookkeeper regarding discrepancies or queries
Maintaining strict confidentiality and ensuring data security at all times
Must Haves
Proven experience in QuickBooks Desktop bookkeeping
Strong skills in Microsoft Excel
Strong understanding of bookkeeping and reconciliation processes
Excellent attention to detail and accuracy
Strong English communication skills
Experience supporting U.S.-based businesses
Ability to follow structured financial procedures
Reliable internet and ability to work scheduled hours consistently
Experience with real estate bookkeeping or property management systems
Experience handling medical or professional practice expenses
Familiarity with multi-entity QuickBooks environments
Prior experience working with U.S. small business owners or accounting teams
Home Office Requirements
Please only apply for this role if you have the following home office requirements:
Perfectly working headset and webcam
Stable internet connection of at least 25 Mbps ~ 50 Mbps
Up to date computer system with a minimum of Windows 10 or later and macOS Monterey (12.0) or later
Quiet room with no distractions or background noises
A backup plan if the power goes out or if your internet connection becomes unstable during your shift
Only applicants meeting the strict criteria above will be contacted.
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